Privacy Policy | Newark Pride, Inc.

1. Introduction

Newark Pride Inc. (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website (the “Site”) or interact with our organization online. Newark Pride Inc. is a volunteer-run 501(c)(3) nonprofit based in Newark, New Jersey. We take your privacy seriously, and we will never sell your personal information. Please read this policy carefully. By using the Site, you consent to the practices described here.

2. Information We Collect

2.1 Information You Provide Directly

We may collect personal information you voluntarily provide, including when you:

Contact us — name, email address, and message content
Register for an event — name, email address, phone number, and any other information required for registration
Make a donation — name, email address, billing address, and payment information (processed securely through a third-party payment processor; we do not store full payment card details)
Sign up for our newsletter or mailing list — name and email address
Volunteer or apply to get involved — name, contact information, and any background details you share submit photos, stories, or other content — any personal information included in your submission

2.2 Information Collected Automatically

When you visit the Site, certain information may be collected automatically, including:
IP address and general geographic location
Browser type and version
Device type and operating system
Pages visited and time spent on the Site
Referring URLs (the page you came from)
Date and time of your visit
This information is collected through standard web technologies such as cookies, web beacons, and server logs.

2.3 Information from Third Parties

We may receive information about you from third-party platforms if you interact with us through social media or if you register for events through a third-party ticketing service. Any such information is subject to the privacy policy of that third party.

3. How We Use Your Information

We use the information we collect to:

Respond to your inquiries and communicate with you about our events and programs
Process event registrations and ticket purchases
Process donations and send acknowledgment receipts
Send newsletters, announcements, and updates (with your consent)
Coordinate volunteer activities
Improve the Site and our communications
Comply with legal obligations
Protect the safety and security of our users and organizationFurther the mission of Newark Pride Inc. in celebrating and supporting the LGBTQ+ community
We will not use your information for purposes incompatible with those listed above without your consent.

4. How We Share Your Information

Newark Pride Inc. does not sell, rent, or trade your personal information. We may share your information only in the following limited circumstances:

4.1 Service Providers

We may share information with trusted third-party vendors who assist us in operating the Site or conducting our activities — such as email platforms, payment processors, and event registration tools. These vendors are contractually obligated to use your information only as directed by us and in accordance with this policy.

4.2 Legal Requirements

We may disclose your information if required to do so by law, regulation, legal process, or governmental request, or when we believe disclosure is necessary to protect the rights, property, or safety of Newark Pride Inc., our users, or the public.

4.3 Organizational Partners

With your consent, we may share your information with co-sponsors or partner organizations in connection with specific events or initiatives. We will always inform you when this is the case and give you the opportunity to opt out.

4.4 Business Transitions

In the unlikely event that Newark Pride Inc. merges with, is acquired by, or transfers substantially all of its assets to another nonprofit organization, your information may be transferred as part of that transition. We will notify you of any such change.

5. Cookies and Tracking Technologies

5.1 What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help usunderstand how visitors use the Site and improve your experience.

5.2 Types of Cookies

We Use Essential cookies — necessary for the Site to function properly Analytics cookies — help us understand how visitors interact with the Site (e.g., Google Analytics) Preference cookies — remember your settings and preferences

5.3 Your Choices

Most browsers allow you to refuse or delete cookies through their settings. Note that disabling cookies may affect the functionality of some parts of the Site. You may also opt out of Google Analytics by using the Google Analytics Opt-Out Browser Add-On.

6. Email Communications

If you subscribe to our mailing list or newsletter, you will receive periodic updates about Newark Pride events, news, and opportunities. Every email we send will include an unsubscribe link. You may opt out at any time, and we will process your request promptly. Even after unsubscribing from marketing emails, we may still contact you for transactional purposes (e.g., donation receipts, event confirmations).

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes described in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. When information is no longer needed, we take reasonable steps to securely delete or anonymize it. Donation records may be retained longer to comply with nonprofit financial recordkeeping requirements.

8. Data Security

We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, nomethod of internet transmission or electronic storage is completely secure. We cannot guarantee absolute security, and we encourage you to take precautions when sharing information online. As a volunteer-run organization, we do our best to maintain strong data practices and appreciate your understanding of our limitations.

9. Children’s Privacy

Our Site is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently collected such information, we will take prompt steps to delete it. If you believe a child under 13 has provided us with personal information, please contact us at the address below.

10. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including the right to:

Access — request a copy of the personal information we hold about you
Correction — request that we correct inaccurate or incomplete information
Deletion — request that we delete your personal information, subject to legal and
operational requirements
Opt-out — opt out of marketing communications at any time
Portability — request a copy of your information in a portable format, where applicable
To exercise any of these rights, please contact us using the information in Section 13. We will respond to verifiable requests within a reasonable timeframe.

11. New Jersey Residents

Newark Pride Inc. is based in New Jersey and complies with applicable New Jersey privacy laws. If you are a New Jersey resident and have questions or concerns about how your data is handled, please contact us directly.

12. Third-Party Links

Our Site may contain links to external websites or platforms. This Privacy Policy applies only to our Site. We are not responsible for the privacy practices of third-party sites and encourage you to review their policies before providing any personal information.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we do, we will update the “Last Updated” date at the top of this page. We encourage you to review this policy periodically. Your continued use of the Site after any changes constitutes your acceptance of the updated policy.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us at:

Newark Pride Inc.

P.O. Box 20004 Newark, NJ 07101

info@newarkpride.org

201-279-3142

Website: www.newarkpride.org

Newark Pride Inc. is a volunteer-run 501(c)(3) nonprofit organization dedicated to celebrating and uplifting the LGBTQ+ community in Newark, New Jersey. Thank you for trusting us with your information.